I remember seeing a Reddit thread asking for advice on what to use as the “from” name. A lot of people advised using the name of a human—real or fake—rather than their company’s name.

The idea behind this is to make your email more personal. This way, people are more inclined to read it. After all, people generally prefer to interact with other humans, not faceless corporations.

That said, using a person’s name can also backfire.

Imagine signing up for emails from a big-name company like Airbnb or Spotify. Unless you work for them, I doubt you know many people on their team. So when you get one of their emails with the name of a real person attached, you may not recognize it as coming from that big-name company.

As a result, you ignore or delete it. You might even mark it as spam.

In this scenario, using a brand name as the sender name would’ve had the opposite effect. You’d have known the business reaching out—not a stranger—and probably felt more inclined to read the message. The instant brand recognition creates a foundation of trust.

This is especially true for automated emails related to your product, like a bank transfer or service alert. In these cases, you could use your company and a specific department for extra clarity on what a message is about. Something like “Shopify Support Team” or “IKEA Shipping” or what you see below:

That doesn’t mean brand names always win out over human names, though. If your business is your personal brand, it makes perfect sense to use just your full name. For example, any entrepreneurs publishing their own newsletter.

And there’s also the hybrid approach:

• [First Name] at [Company]
• [First Name] from [Company]
• and so on!

These are a nice in-between, and ideal for relationship-based emails like your newsletter or customer support messages. However, since email sender names can be cut off, you need to watch out for long names.

Otherwise, they’ll look like these:

A simple antidote to long names: Drop your last name or leave it at just an initial. And instead of writing out “from”, try using “@” or a comma.

There’s ultimately a time and place for each type of sender name. And it’s important to choose carefully so that your contacts know who’s reaching out.

A quick recap:

• Use brand names for transactional emails like order confirmations, promotional campaigns, and automated alerts. If space allows, include the name of the team/department to give more clarity.
• Use a real person’s name only if you’re an influencer or thought leader, or your business is built around your personal brand.
• Use a hybrid for emails that focus on more building a relationship, even if they’re automated. Like a newsletter, product update, or sales outreach.

That's the sender name breakdown. It's one of those things that seems small but quietly influences whether your emails get opened or ignored. Worth getting right.

— Drew & Demand Curve Team